Policy

UNIV 2.50 Affiliate Appointments

Appointments for academic affiliates (e.g., instructional or research activities) must be approved by both the Department head (Chair/Director) and the College/Division head (Dean). Most non-U.S. citizens appointed as affiliates at USC are academic (rather than non-academic). Academic affiliates are non-salaried individuals sponsored by an academic unit who volunteer and are allowed to perform specific activities related to instructional programs, research and scholarship. 

Non-academic affiliate categories: affiliate coach, campus minister/chaplain, contractor/vendor affiliate, foundation affiliate, health services affiliate, presidential affiliate, ROTC affiliate, other.

Types of appointments: affiliates for access (not on campus) and affiliates on campus.

Note: Affiliate appointments are not intended as an alternative to paid employment, nor for short-term guests invited to campus (e.g., conference speakers).  Certain U.S. visa statuses are incompatible with affiliation. 

For Departments

Submission and approval process:

Pre-approval is not required.

1. Provide prospective affiliate with International Affiliate Appointment Letter
   • Template
2. Submit PeopleSoft HCM Affiliate eForm, including:
   • Signed appointment letter
   • Affiliate intent form
   • Affiliate information form
   • Current address (use USC address if they do not have U.S. address)

Guides for:

• New affiliate appointment eForm
• Updating/terminating existing affiliate appointment eForm
• Note: disregard outdated OIS information. This webpage is the most up-to-date process information.

For Affiliates

Claiming USC Credentials

• Upon approval you will be contacted by USC about systems and email access. The link expires after 48 hours.

Tip Sheet for Affiliates

• Update your address and contact information at my.sc.edu.

Contact Us

For questions or help contact immigration@sc.edu.